The way your workspace is set up can make or break how productive you are at the office. Unfortunately, even the most organized and disciplined individuals can get bogged down by the constant state of transition that most of our workspaces tend to live in. With files, papers, projects, and everything else coming in and out of your office, staying organized can be a challenge. The need for organization is all the more important when you have a transitional workspace that moves between standing and seated positions. You won’t want to change the position throughout the day if it means you have to rifle through all of the papers, supplies, coffee cups, lunch Tupperware, and personal trinkets that are on your desk, just to have to sort through them again because you can’t find what you need once you are standing. Let’s talk about some tips for organizing your elevating desk work surface to maximize your productivity.
Start With A Purge
The first thing you want to do is ensure that you are only organizing things that you actually need. Take an hour (or a day) to go through everything you have in and on your desk and get rid of the things that are outdated, unused, or unnecessary. This way, you’ll have a more accurate idea of exactly how much stuff you are working with when organizing an elevating desk work surface.
Organizing What’s Left
Once you’ve done that, you’ll want to separate your things into common groups. One way to go about this is based on how often you use certain things. Create a daily use pile, a weekly/monthly reference pile, and an infrequent, but still necessary pile. This system will allow you to prioritize the location of the things in your workspace. For example, you will likely need a pen on a regular basis, so you’ll want that within arms reach, whereas a stapler may only get used once in a while and doesn’t need a designated space on your elevating desk work surface.
Your Hierarchy Of Needs
From there, you can then start to organize your belongings based on a hierarchy of needs that is specific to you and your job. We recommend using a left-to-right workflow because this is what comes most naturally to us. You want tasks and projects to move through your elevating desk work surface in a nice, orderly manner to ensure maximum productivity. Consider a tray for incoming paperwork or assignments on the left-hand corner of your elevating desk work surface while a filing system for completed projects or assignments that need to be passed on to someone else sits on the right-hand side of your workspace.
Another thing you may want to consider when setting up the workflow of your elevating desk work surface is the importance of each of the tasks you may have at one time. Again, following that same, natural left-to-right model, create workspaces or filing systems for tasks, assignments, or projects that follow this concept:
- Important AND urgent
- Urgent, but NOT important
- Important, but NOT urgent
- Neither urgent nor important
This will ensure that your most urgent and important tasks stay at the forefront of both your mind and your workspace and deadlines don’t get missed due to poor organization.
The “Others” On Your Elevating Desk Work Surface
It’s virtually impossible to only have things in, on, or around your workspace that are relevant to your work. We want photos, we need that cup of coffee, you might have a purse or a briefcase, a box of tissues, or a bottle of lotion. There are plenty of “other” items that are important but can clutter up your elevating desk work surface. Here are some tips for those additional items to help you stay organized and productive:
- Put your work phone closest to your dominant hand, but out of the immediate working area
- Limit personal items and decorations to three things
- Put your mobile phone in a drawer or bag and keep it off your desk to prevent distraction
- Avoid using post-it note reminders for anything other than short-term tasks - don’t let them clutter your monitor
- Invest in a hook for your coat and bag
- Create “work” and “relax” sections across your workspace
- Things like tissues, coffee makers, and mugs can go in a supplementary “relax” section and stay off your elevating desk work surface
When it comes down to it, the only things you will want on your immediate work surface are the things that you need to accomplish your everyday tasks. Everything else should find a different home in your office to eliminate distractions and maximize your productivity.
If you are looking for an elevating desk work surface that fits seamlessly into your current work environment, Attollo can help you out.